2019 Exercise Series: CVHC Vulnerable Populations Tabletop & Full Scale Exercise

CVHC Vulnerable Populations Tabletop & Full Scale Exercise

All Central Region healthcare organizations are invited to enroll in the 2019 CVHC Vulnerable Populations Exercise Series. Successful completion of this exercise program may assist you in meeting the CMS-required annual tabletop and full scale exercise requirements for your healthcare organization. Registration is currently limited to healthcare organizations who operate in the Central Healthcare Emergency Planning Region.

Healthcare organizations who enroll in the exercise series must commit to the following:

  1. Minimum People Involved: Exercises cannot be conducted by a single individual for any facility. You will need to involve, at a minimum of two or three essential persons as your “Exercise Team” for the planning meeting and the Tabletop Exercise. Each of these people must register individually.

All facilities must include at a minimum:

  • an administrative leader
  • a clinical leader

LTC, SNF, and Hospitals must also include:

  • a facilities/plant operations leader

CVHC will not certify completion for any facility or organization not meeting this standard. If you have questions as to what is appropriate, please ask!

  1. Planning Meeting Attendance: February 7th, 2019 1pm-2pm via WebEx. Every effort should be made to attend the planning meeting as it provides for optimal planning and allows you to ask questions and receive answers. Attending in real-time allows you to be best prepared for the actual exercises. If for some reason, you cannot attend the planning meeting webinar as it is happening, we will allow you to view the recording upon your request. Failure to complete the planning meetings may result in exclusion from the remainder of the exercise series.
  2. Tabletop Exercise Attendance: Your entire Exercise Team must attend one of three tabletop exercise Your Exercise Team must register for the same tabletop exercise (pick only one date/location below). Capacity is limited, and registration will be handled on a first come, first served basis.
  3. VHASS Training: Participation will include usage of the Virginia Healthcare Alerting and Status System (VHASS). This is strongly suggested that you complete a 30-minute training module (recorded presentation) so you’ll be fully prepared to complete the Full-Scale Exercise. Additionally, CVHC staff are available to assist in your training on this platform.
  4. Full-Scale Exercise Participation: Your participation in the Full-Scale Exercise March 13, 2019 is mandatory for CVHC to certify completion of this requirement.


Exercise Series Calendar


2/7 – WebEx Planning Meeting – 1:00 – 2:00pm

(Webinar: LINK HERE) Password: CVHC



2/26 – Tabletop Exercise Option 1 – 0830-1130 (attend only one TTX)
Dinwiddie Eastside Enhancement Center (7301 Boydton Plank Road, Petersburg, VA 23803)


*************OR – CHOOSE ONLY ONE*************

2/27 – Tabletop Exercise Option 2 – 1300-1600 (attend only one TTX)

Gayton Branch Library: GA Meeting Room (10600 Gayton Rd, Henrico, VA 23238)


 *************OR – CHOOSE ONLY ONE*************

2/28 – Tabletop Exercise Option 3 – 8:00am – 11:00pm (attend only one TTX)
Memorial Regional Medical Center: Community Education Room (8260 Atlee Road
Mechanicsville, VA 23116)


VHASS Training

(Can be completed anytime after the Tabletop Exercise. Webinar will be sent after TTX)



3/13 – Full-Scale Exercise – 9:00am – 12:00pm

(You will participate from your facility)



3/13 – WebEx After Action Review, Lessons Learned – 1:00 – 2:00PM

(Webinar: LINK HERE) Password: CVHC


Have questions? Contact Pete Svoboda: [email protected]

2019 Exercise Series ~ SAVE THE DATES!

Exercise Series (printable PDF)

From Table Top to Full Scale Regional Exercise… this series will take you on a journey of preparedness!

This fantastic multi-day and multi-agency Region-Wide Exercise will test and exhibit essential capabilities of it’s participants.

You will gain the experience of testing your emergency operations plans and exercise your resources through the option of one of three dates to choose from for a Table Top Exercise: February 26th /27th / or 28th, 2019) and simultaneous individual facility play in a Full Scale on March 13, 2019, occurring region wide.

Participants who complete exercise requirements will meet regional MOU and regulatory  requirements  of your facility annually.  Relative documentation will be provided for your records.

You can expect near-reality during this event, as CVHC’s RHCC will be exercising along side you on March 13th, 2019.



CVHC is beginning planning for its 2019 Regional Exercise Series. This two-part event will facilitate your organization’s participation in both a tabletop exercise and a community-based full scale exercise. Full participation may assist your organization in meeting one or more of the exercise requirements outlined in the CMS Emergency Preparedness Rule.
Due to space constraints, participation in the exercises will be limited to healthcare organizations in the Central Region.
Tabletop Exercise Dates (3 options): February 26, 27, and 28.
Full Scale Exercise: March 13
SAVE THE DATE: Exercise Series

SAVE-the-DATE: CVHC Multi-Year Training and Exercise Workshop scheduled!!!

CVHC’s Multi-Year Training & Exercise Plan WORKSHOP (MYTEPW) will be on Thursday November 16, 2018 from 9:00 am – 2:00 pm at Dorey Park Recreation Center in Henrico, VA.

The Multi-Year Training and Exercise Plan Workshop (MYTEPW) is chance for all CVHC members to plan and develop an inter-operative training and exercise schedule for the Central Virginia Healthcare Coalition. Attendees will discuss facility or locality based goals, requirements, and requests for integration in regionally hosted exercises and training to occur over the next several years. All members are eligible to attend. Participants will not only contribute to the design of a regional MYTEP, but also leave this workshop with a facility based plan through facilitated review of their own threats, hazards, and required capabilities. Additional Local, State, and Regional partners will be invited to collaborate. Lunch will be provided. Seating will be limited based on venue.

For more information and to register (RSVP) for the MYTEP Workshop: click here!

We look forward to seeing you there,

CVHC – Preparedness and Training Coordinator

Emergency Preparedness Contact Directory for CMS Providers

CVHC has posted an emergency preparedness contact directory for CMS provider organizations. The directory contains contact information for the healthcare coalition, local emergency management, and local public health in the Central Healthcare Emergency Planning Region in the Commonwealth of Virginia. The directory can be found at this link.